Add a product or material

Create the item everything else references. Pick whether it is a material or a product, choose the unit you stock it in, then fill in buying, costing, pricing, and traceability details.

5 steps / ~5 mintype is permanentautosaves

Treat unit changes carefully

The app treats item type as a creation-time decision. The item-card UI can change the family stock unit and mirror it to variants, but existing inventory history stays denominated in the unit used when those events were posted.

1. Pick the type, name, and stocking unit. From Inventory, choose New Material or New Product. Enter the name, optional SKU and category, and the Unit used for stock quantities and valuation. The new card remains unsaved until both required fields are present; its save indicator says Name is required or Choose a unit to save, and the missing name is highlighted.

   New material

   Name*

   Screened Compost

   SKU

   CMP-SCR

   Unit*

   yd3

2. Set how you buy it. If you buy in a different unit than you stock, set Purchase unit and Conversion factor. The factor is stock units per purchase unit: a truckload with factor 18 becomes 18 stock units.

   Supply details

   Purchase unit

   Truckload

   Conversion factor

   18

   Default purchase price

   $420.00

   Purchase unit rules

   Leave purchase unit blank when you buy and stock in the same unit. If you set one, it must differ from the stocking unit and needs a positive conversion factor. See Purchase vs. stock units.

3. Set how you sell it. Turn on Sellable if the item can appear on sales orders. If customers order it differently than you stock it, select Use a different sales unit, choose the Default sales unit of measure, and review the Unit conversion rate.

   General information

   Sellable

   Yes

   Sales unit

   Use a different sales unit

   Default sales unit of measure

   Pallet

   Unit conversion rate

   1 sales unit = 3 1 Yard Totes

   Ashicore calculates compatible conversions. Enter the factor yourself for a real packaging conversion it cannot infer, such as the number of cups in a 50 lb bag. Sales orders and prices use the sales unit; inventory and recipes stay in the stocking unit. See Sales vs. stock units.

4. Set stock, cost, price, and traceability. Add safety stock, default prices, current stock unit cost, barcodes, supplier item code, lead time, and minimum order quantity as needed. Default selling price is per sales unit when one is configured. Use Lot tracking on the item family to choose individual lots or the untracked shared bucket. Switching the mode needs inventory-admin access and is blocked while open orders, stocktakes, or blocked stock reference the item.

   Cost & stock

   Current stock unit cost

   $23.333333

   Default selling price

   $31.00

   Lot tracking

   Tracked

   Opening stock posts inventory history

   The create form accepts an initial stock quantity. Later stock edits are treated as adjustments, not silent quantity rewrites. Use Adjust stock when you are correcting physical inventory.

5. For products, add manufacturing details and a recipe. Products can carry a manufacturing mode, batch yield fields, operation costs, and BOM rows. Batch mode requires an expected batch yield. A valid recipe records components, configured same-family replacement variants and their quantities, lot-age constraints, and operation costs as BOM revision history. The Recipe tab shows each ingredient’s current estimated cost contribution per finished unit. See Build a recipe for recipe setup and variant rules.

   Premium Potting Mix / Recipe

   Component	Quantity	Cost	Requirements
   Screened Compost	0.5 yd3	22.50000 USD	None
   Coir Pith	0.3 yd3	9.60000 USD	30-day minimum age

What’s next

• Item fields - check the complete field reference.
• Item variants & families - model item forms as concrete variants.
• Adjust stock - correct on-hand quantity after creation.