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Receive stock (full & partial)

Turn ordered quantities into real, costed inventory. Receiving is driven from the order’s status menu: choose Received to prefill all remaining quantities, or Partially received to start with blank quantities and fill only what arrived. Each line you receive writes permanent receipt history; lot-tracked items get a new lot.

3 steps · ~3 minApplies to: Not received / Partially receivedAccess: Purchasing operate

  1. Open the receive dialog from the status menu. On a not received or partially received order, open the status menu and choose Received (prefill all remaining quantities) or Partially received (start blank). Both open the Receive purchase order dialog — “Enter the quantities received for each material.”

    PO-1045 · status
    Not received current
    Partially Received opens dialog →
    Received opens dialog →

  2. Enter quantities and the receiving location. The dialog lists every line with its Ordered, Received, and Remaining quantities, plus a Receive now input (in purchase units). Choosing Received prefills each row to its remaining amount; leave those values unchanged to receive the full balance, or reduce/clear rows to record a short shipment and close the difference as not arriving. Choosing Partially received starts blank so you fill only what arrived and leave the balance expected. Pick the Receive into location — leave it as default unless stock landed elsewhere.

    Receive purchase order Receive selected
    ItemOrderedReceivedRemainingReceive now
    Huila Green RVS-GRN-HUILA1201212
    Yirgacheffe Green RVS-GRN-YIRG808—
    Receive into
    Riverside Yard

  3. Confirm — stock, lots, and status update. Choose Mark received to finish the order, or Receive selected to record a partial delivery and keep its balance open. Each received line writes a permanent receipt at the landed stock-unit cost; tracked items get a new lot, while untracked items append to their internal shared lot. The matching expected supply is released. Partially received leaves unreceived quantities expected and the order Partially Received; Received closes any shortfall as not arriving and makes the order Received.

    ✓
    Lot created
    828 kg of Huila Green at the landed cost per stock unit, disposition available.
    ✓
    Expected supply drawn down
    The received 828 kg is removed from the incoming projection at the default location.
    ✓
    Status → Partially received
    Yirgacheffe Green is still outstanding, so the order waits there until its remainder is received.

What’s next

Section titled “What’s next”