Purchase orders
Purchase orders are the operational source of truth for purchasing. A saved PO starts not received, immediately creates expected supply before stock arrives, and feeds payable bills to your accounting provider.
Purchase order statuses
Section titled “Purchase order statuses”An order has one status at a time. The status decides what you can edit, receive, or delete.
| Status | What it means | Edit | Receive | Delete |
|---|---|---|---|---|
| Not received | Not received yet. Already counted as expected supply. | yes | yes | before receipt |
| Partially Received | Some lines received into inventory. | yes | yes | blocked |
| Received | Finished: each line was received or its shortfall was closed. Editing up reverts to Partial. | yes | — | blocked |
How-tos
Section titled “How-tos” 01
Create a purchase order
Pick a supplier, add purchasable materials, set quantities & purchase units.
02
Send to your supplier
Email the already saved PO to the supplier.
03
Receive stock
Full or partial — receipt history for every received line.
04
Add shipping & customs
Distribute by line value or ordered quantity, or leave the charge out of inventory cost.
05
Sync a supplier bill
A manual action — before or after receipt.