Send to your supplier

Purchase orders are Not received as soon as they are saved, and planning sees their quantities as expected supply immediately. Sending to your supplier is the communication step: use the mail icon to review recipients, message, and attachments, then email the PO document.

1 step · ~2 minApplies to: Not receivedAccess: Purchasing operate

No ordering gate

There is no separate Submit button in the UI. The order already exists and expected supply is already booked; email only sends the supplier-facing document.

1. Send the PO email. Open the saved order and review the supplier, lines, and costs. Use the header mail action (Send PO email) to open Send documents for PO-1045. Review each supplier card, the selected documents, recipient, subject, and body, then choose Send 1 email.

   Send documents for PO-1045 Send 1 email

   To

   orders@cooperativahuila.com

   Subject

   Purchase Order PO-1045 — Riverstone Coffee

   Body

   Hi — please find PO-1045 attached…

   AttachmentsPO-1045.pdf

   Expected supply is already live

   Planning sees the ordered quantity as incoming stock from the first valid save. A not received order can still be edited or deleted until the first receipt; deleting it releases the expected supply. See the lifecycle and expected supply.

   Supplier bills are separate

   Emailing the supplier is separate from recording the payable bill. Bill sync is its own manual step with your connected accounting provider (see Sync a supplier bill).

What’s next

• Receive stock (full & partial) — turn ordered quantities into inventory.
• Expected supply — how not received orders feed planning.